The City Recorder is responsible for coordinating the meeting documents, and monitoring compliance with laws governing public meetings for the City Council, Planning Commission, Board of Adjustment, and the various ad-hoc City committees. Meeting documents include agendas, staff reports, minutes, ordinances, resolutions and audio recordings.
The recorder is responsible for the management, classification, and retention of City records, as well as tasks related to the formal dissemination of public information, Government Records Access Management Act (GRAMA) requests, and all legal notifications.
The recorder serves as the City's Election Officer and is responsible for the coordination and proper execution of Municipal Elections, which are held during odd-numbered years according to State law.
The recorder is also responsible for the codification, maintenance and distribution of the City Code, facilitating annexations and boundary adjustments, conducting bid openings, custodian of the City Seal, countersigning contracts, administering oaths, and notary services.
Fruit Heights City is governed by the provisions of the Utah State Code Annotated, Title 63G Chapter 2 "Government Records Access and Management Act" when dealing with public records.
There is a certain procedure that has to be followed in obtaining a copy of a public record. When a particular record copy is wanted a "Records Request" form will need to be completed and signed. When the form is received by the City, the City will respond as soon as possible but by law is given 10 working days to respond to the request.